It is essential to establish a structure that keeps the discussion in order and productive when conducting a remote board meeting. It’s easier to keep the discussion on track when participants have an organized agenda. It is also useful to send the agenda along with any other documents associated with it to the attendees through a secure board portal in advance so that they can note down, add items and review before the meeting starts.
Limiting distractions is another way to ensure an effective remote board meeting. Participants should make sure to take the meeting in a quiet setting, such as a office or home. This will lower the chances that they’ll lose focus and miss the important points that are being discussed during the meeting.
It’s also recommended to ask participants to turn off their microphones when not speaking to minimize distracting background noise. The person who he has a good point is designated to take minutes must record every motion verbatim and also include who made the motion and who seconded the motion. This is crucial to keep a precise record that can be used as a source of reference or for legal reasons in the future.
It’s also important to stick to the time limit you have set for each item on your agenda to avoid the meeting from dragging on unnecessarily. You can help promote a productive meeting by encouraging attendees to place ad-hoc issues in a parking space so they don’t disrupt the main discussion.
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